New York City (718) 569-7422, Long Island (516) 874-2882

Apostille

Apostille is a French word, which means a certification.

NYNOTARY4U.com is your apostille document service.  We can handle your Apostille (Apostile or Apostilla) documents in Brooklyn, Queens, Bronx, New York City, (NYC) Manhattan or on Long Island (LI).

We can also get you document Apostilla in any other states such as Alabama, AL Alaska, AK Arizona, AZ Arkansas, AR California, CA Colorado, CO Connecticut, CT Delaware, DE Florida, FL Georgia, GA Hawaii, HI Idaho, ID Illinois, IL Indiana, IN Iowa, IA Kansas, KS Kentucky, KY Louisiana, LA Maine, ME Maryland, MD Massachusetts, MA Michigan, MI Minnesota, MN Mississippi, MS Missouri, MO Montana, MT Nebraska, NE Nevada, NV New Hampshire, NH New Jersey, NJ New Mexico, NM New York, NY North Carolina, NC North Dakota, ND Ohio, OH Oklahoma, OK Oregon, OR Pennsylvania, PA Rhode Island, RI South Carolina, SC South Dakota, SD Tennessee, TN Texas, TX Utah, UT Vermont, VT Virginia, VA Washington, WA West Virginia, WV Wisconsin, WI Wyoming, WY.

Documents issued in one country which need to be used in another country must be "authenticated" or "legalized" before they can be recognized as valid in the foreign country. This is a process in which various seals are placed on the document.

 The sole function of the apostile certification is to certify the authenticity of the signature on the document; the capacity in which the person signing the document acted; and the identity of any stamp or seal affixed to the document.  An apostille stamp issued by the New York State Secretary of State is a one page document embossed with the Great Seal of the State of New York. The Apostille includes the facsimile signature of the individual issuing the certificate.

The Hague Convention

On October 5, 1961, many nations joined to create a simplified method of “legalizing” documents for universal recognition. This group of nations is known as the Hague Convention. They adopted a document referred to as an Apostille (apostilla) that is internationally recognized by all member nations.

What does this means to me?

If the country where you seek legalization belongs to the Hague Convention, you will required an Apostille.

If the country where the document will be used is not a party to the Convention, you will have to begin the cumbersome, time-consuming process of obtaining a series of certifications known as the "chain authentication method". This is literally a paper chase in which authorities will have to attest to the validity of a succession of seals beginning with your document and ending with the seal of the foreign embassy or consulate in the United States.

The following countries accept the Apostille as a form of international document legalization.

Most NYC & Long Island documents can be Apostille within a 24 hour time frame other documents from out of state may require additional processing time. Each document is different and may require additional time for traveling between locations to get the document Apostille.

Albania
Andorra
Antigua and Barbuda
Argentina
Armenia
Aruba
Australia
Austria
Azerbaijan
Bahamas
Barbados
Belarus
Belgium
Belize
Bosnia and Herzegovina
Botswana
Brunei Darussalam
Bulgaria
China (Macau)
China (Hong Kong)
Colombia
Cook Islands
Croatia
Cyprus
Czech Republic
Denmark
Dominica
Ecuador
El Salvador
Estonia
Fiji
Finland
 France
Georgia
Germany
Greece
Grenada
Honduras
Hungary
Iceland
India
Ireland
Israel
Italy
Japan
Kazakhstan
Korea
Latvia
Lesotho
Liberia
Liechtenstein
Lithuania
Luxembourg
Macedonia
Malawi
Malta
Marshall Islands
Mauritius
Mexico
Moldova, Republic of
Monaco
Montenegro
Namibia
Netherlands
NETHERLANDS ANTILLES (Curacao, Bonaire, St. Martin, St. Eustatius and Saba)
New Zealand
 Niue
Norway
Panama
Poland
Portugal
Romania
Russia
Saint Kitts and Nevis
Saint Lucia
Saint Vincent Grenadines
Samoa
San Marino
Serbia
Seychelles
Slovakia
Slovenia
South Africa
Spain
Suriname
Swaziland
Sweden
Switzerland
Tonga
Trinidad and Tobago
Turkey
Ukraine
United Kingdom (U.K.)
United States of America (Puerto Rico)
Venezuela
Goto Top

Apostille Discount

If you are viewing this webpage you may be eligible for a lower price on getting your Apostille. Check the Fee page for your discount code then call me with the discount code to see if you are eligible. (This is a limited time offer, so don't delay).

List of documents that can be Apostille in New York State :


An Apostille certificate can be obtained for virtually any public document.
The following is a non-exhaustive list of documents that can be issued with an Apostille certificate: Goto Top

What is a Letter of Exemplification

If you need us to process an Apostille on a Birth or Death Certificate originating from the five boroughs of New York City (Bronx, Kings, Brooklyn, Manhattan, NYC Queens and Staten Island), the document must be sent to us together with a Letter of Exemplification by the New York City Department of Health, Bureau of Vital Records. If your document doesn't have the Letter of Exemplification attached to it, please call the New York City Department of Health at: +1-212-788-4520 and request for a New copy of the Birth or Death Certificate with an Exemplification Letter. Once you receive your document, send it to us and we will process the Apostille immediately and return it within 24 hours when possible. For more details and options to expedite this process,
call us at +1-718-569-7422


Can you get my Certificate for me?

Yes, If you do not have the correct Birth, Death or Marriage Certificate, we can provide that service for you, for an additional fee.

  1. Yes, we can get your Birth, Death and Marriage certificate. However, we just need an original notarize letter of consent from you giving us permission to get your certificate.
  2. We can get your certificate  Apostille in 24 - 48 hours once we receive it and send it back to you via US Postal Service or FedEx.

 

How to Get Started

Please follow these steps to prepare your documents for Apostille services by NYNOTARY4U.COM:

  1. Submit your Order Form with your attached documents to see if your document is correct.
  2. If you are submitting a Birth or Death Certificate to be Apostille you must also have a letter of Exemplification.
  3. If your document is correct, Send us your documents to the below address
    4. using US Postal Service.  If you are going to use FedEx contact me for a physical address because FedEx does not deliver to PO boxes.

    NYNOTARY4U
    PO BOX 633
    Copiague, NY 11726-0633

  4. All fees must be paid before service is started.
  5. If you require priority or expedited service, Call to arrange a pick-up.
  6. Once the Apostille of Embassy Legalization is complete you will receive you documents via mail.

      7. We will return your document Apostille via US Postal Service or FedEx.

      The turn around time for Apostille work for New York City's 5 boroughs, (New York, Brooklyn, Kings, Bronx, Queens, Staten Island, Nassau county and Suffolk county) is 8-48 hours and approximately 1-5 days for all other counties. There is also a Three (3) hour Expedited service that is available for an extra fee.

      For Apostille and Embassy Legalization

      Type of Document
      Country of Use - Hague Convention
      Country of Use - Non Hague Convention
      First Name
      Last Name
      Your Email Address
      Attach copy of document
      Specify the document type
      Daytime Contact phone number
      Evening Contact phone number
      Image Verification
      Please enter the text from the image
      [ Refresh Image ] [ What's This? ]

      New York City, (NYC)

      BIRTH or DEATH CERTIFICATES

      All birth and death records originating from the five boroughs within NYC (Bronx, Kings, Manhattan, NYC, Queens, and Staten Island) must be certified together with a Letter of Exemplification.

      Sometime Birth or Death certificates are not issued during walk-in service and may take up to 4 week to be mailed.

      1. Once you have your long form document and Letter of Exemplification, send it to us along with your order form to:
        NYNOTARY4U
        PO BOX 633
        Copiague, NY 11726-0633
      2. We will get your Apostille processed when it is received by us and have your Apostille back within 48 hours. It will be sent back to you via FedEx.

      Please contact the NYC Department of Health and request for a new Birth or Death Certificate (Long Form Only) with an Letter of Exemplification:

      New York City Department of Health,
      Bureau of Vital Records
      125 Worth Street, New York, NY 10013
      Tel: (212)-788-4520

      NYC MARRIAGE CERTIFICATES

      How do I get my New York City Marriage Certificate Apostille?
       
      1. First, you need to have a certified copy of the marriage certificate with an original signature and stamp of the City Clerk on the back of the document.
      2. Once you have your certified copy send it with your order form to:
        NYNOTARY4U
        PO BOX 633
        Copiague, NY 11726-0633


      Can NYNOTARY4U get my Marriage Certificate
      1. Yes, we can get your marriage certificate. However, we just need the original notarized consent letter from you giving us permission to get your marriage certificate. Then mail or make arrangement for the pick up of your notarize request.
      2. We can get your marriage certificate and the Apostille in 24 - 48 hours and send it back to you via US Postal Service or FedEx.

      All marriage records originating from the five boroughs of NYC (Bronx, Kings, Manhattan, Queens, and Staten Island) must be obtained from the Marriage Bureau: Please contact the NYC Marriage Bureau and request  a certified copy of Marriage Certificate for international use.

      Marriage Bureau
      Municipal Center
      141 Worth Street
      New York, NY 10013
      Tel. (212)-669-8090

      New York State

      BIRTH, DEATH, MARRIAGE AND DIVORCE RECORDS

      All birth, death, marriage and divorce records issued outside of the five counties of NYC can be obtained from the New York State Department of Health
      Vital Records Section
      PO Box 2602
      Albany, NY 12220
      This documents may also be obtained directly from the local registrar or town clerk of the city, town or village where the birth, death, marriage or divorce occurred.

      1. Obtain a certified copy of the certificate with an original signature and stamp of the City Clerk on the back of the document.
      2. Once you have your certified document send it to us with the order form to:
        NYNOTARY4U
        PO BOX 633
        Copiague, NY 11726-0633
        3. We will process your Apostille within 24 hours and send it back to you via US Postal Service or FedEx

      Can I use an Apostille for a non Hague Conference country?

      In some cases, even though a country is not a signatory to The Hague Conference, the Apostille is still known, recognized and accepted as authentic on a case by case basis. This has come about because of the official governmental source of an Apostille and its inherent simplicity. We cannot however, offer any guarantees that this will be the case. Should you wish to use an Apostille in a non-member country, it is essential that you confirm beforehand whether the entity you wish to present the Apostille document to will recognize the authenticity of an Apostille. It may also be the case that further Legalization or Attestation is required before the Apostille document is recognized as legal. In any case, the first step is the Apostille. The Apostille is a pre-requisite to further Legalization or Attestation.

      PLEASE NOTE: NOTARIZED DOCUMENTS ACCEPTABLE FOR APOSTILLE ARE DOCUMENTS NOTARIZED BY A NYS NOTARY PUBLIC WHICH MUST CONTAIN THE JURAT IN ORDER TO BE ACCEPTABLE FOR AN APOSTILLE

      New York counties served: Albany, Allegany, Bronx, Broome, Cattaraugus, Cayuga, Chautauqua, Chemung, Chenango, Clinton, Columbia, Cortland, Delaware, Dutchess, Erie, Essex, Franklin, Fulton, Genesee, Greene, Hamilton, Herkimer, Jefferson, Kings (Brooklyn), Lewis, Livingston, Madison, Monroe, Montgomery, Nassau, New York City, New York (Manhattan), Niagara, Oneida, Onondaga, Ontario, Orange, Orleans, Oswego, Otsego, Putnam, Queens, Rensselaer, Richmond (Staten Island), Rockland, Saratoga, Schenectady, Schoharie, Schuyler, Seneca, Steuben, St. Lawrence, Suffolk, Sullivan, Tioga, Tompkins, Ulster, Warren, Washington, Wayne, Westchester, Wyoming, Yates

      Q. I want to get my document Apostille but I don't want to send my document to a stranger to get an Apostille.

      A. A Notary Public is a position of trust. New York Secretary of State trusts Notaries to properly identify each individual to make sure they are who they claim to be.  Notaries are the first line of defense in preventing terrorism and Identity Theft. We often handle sensitive information such as financial record, bank account information, drivers license, passport info, social status or life style or persuasions.  So, I think you can trust NYNOTARY4U with your documents too.

      DISCLAIMER: We will make every attempt to get your document Apostille or Legalized. However, if the document does not meet official requirements, we will give you the option of correcting the problem and resubmitting your document again. An additional service charge, document processing and/or mailing fees may apply.