BIRTH CERTIFICATE APOSTILLE

NYC BIRTH CERTIFICATES

How do I get my Birth Certificate Apostille

There are 2 way to get an Apostille for your New York City Birth Certificate.

The OFFICIAL way requires to have an Long form Birth Certificate with a Letter of Exemplification (NYC) .  The Letter of Exemplification is only issued when you order a new the Long form Birth Certificate & request the Letter of Exemplification at the same time. Therefore, you need your Birth Certificate & a Letter of Exemplification to receive an Apostilla Stamp.

The Unofficial way is for you to create a letter stating that you have an original birth certificate issues by the state, city, or local county registrar of your locality.  Then you get the letter you created & have it notarized.  The only problem doing it this way; the person who is receiving your birth certificate may not accept it. So, you need to check first to find out which procedure you wish to follow.

If need a new Birth Certificate and you now have to go to http://nyc.gov/vitalrecords

If you have your NYC  Birth Certificate

  1. Once you have your New York City long form Birth Certificate and Letter of Exemplification, you can send it to Notary & Apostille Service along with your order form. 
  2. We will get your Apostille processed when it is received and have your Apostille back in 48 hours. See our special mail only Apostille price.

Special Note:

If you just have your long Form Birth Certificate and you did not receive your Letter of Exemplification then you must call Vital Records & they will sent it to you provided it's within 3 months from the time that you received your Birth Certificate.

To get a certified copy of your Birth Certificate, Please call or contact the NYC  Department of Health & Mental Hygiene (see address below) and ask how to apply for a new Birth Certificate (Long Form) with an Letter of Exemplification.

Birth Certificate from other area of New York State

  1. Once you have your New York State Birth Certificate and the signature of the Registrar has been certified you can send it to along with your order form. 
  2. We will get your Apostille processed when it is received and have your Apostille back in 48 hours. See our special mail only Apostille price.
 

Is there a way to speed up the process in getting my Birth Certificate Apostille?


Yes, there is.

If you have a plane ticket or some other special event bring it with you to the Vital Records office and this may help you expedite the process.

You can also get your Birth Certificate Apostille in one day. However, there is no guarantee that the person who it is going to receive it will accept it. So you must check with them to see if this process is acceptable.

This shorter process require you to create a letter indicating that the attached document is an original document issues by the Department of Health & Mental Hygiene, Office of Vital Records. Once you sign the letter & have it notarized it can be Apostille. 


NYC Dept. of Health & Mental Hygiene
Office of Vital Records
125 Worth St., CN 4, Rm. 133
New York, N.Y. 10013-4090
Tel: (212)-788-4520
http://nyc.gov/vitalrecords

NEW YORK STATE BIRTH RECORDS THAT WERE NOT ISSUED IN NYC

All birth records issued outside of the five counties of NYC can be obtained from the New York State Department of Health
Vital Records Section
PO Box 2602
Albany, NY 12220
You may also get your documents directly from the local registrar or town clerk of the city, town or village where the birth occurred.

Getting your Birth Certificate Apostille

  1. Obtain a certified copy of the certificate with an original signature and stamp of the City Clerk on the back of the document or with the letter of Letter of Exemplification, as noted above.
  2. Once you have your certified document send it to us with the order form to:
  3. Notary & Apostille Service
    PO BOX 633
    Copiague, NY 11726-0633
  4. If you're using FedEx, FedEx does not ship to a Post Office Box, so call me for my physical address.
  5. We will process your Apostille in 24 hours and send it back to you via FedEx.

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PLEASE NOTE: NOTARIZED DOCUMENTS ACCEPTABLE FOR APOSTILLE ARE DOCUMENTS NOTARIZED BY A NYS NOTARY PUBLIC WHICH MUST CONTAIN THE JURAT IN ORDER TO BE ACCEPTABLE FOR AN APOSTILLE.

New York counties served: Albany, Allegany, Bronx, Broome, Cattaraugus, Cayuga, Chautauqua, Chemung, Chenango, Clinton, Columbia, Cortland, Delaware, Dutchess, Erie, Essex, Franklin, Fulton, Genesee, Greene, Hamilton, Herkimer, Jefferson, Kings (Brooklyn), Lewis, Livingston, Madison, Monroe, Montgomery, Nassau, New York City, New York (Manhattan), Niagara, Oneida, Onondaga, Ontario, Orange, Orleans, Oswego, Otsego, Putnam, Queens, Rensselaer, Richmond (Staten Island), Rockland, Saratoga, Schenectady, Schoharie, Schuyler, Seneca, Steuben, St. Lawrence, Suffolk, Sullivan, Tioga, Tompkins, Ulster, Warren, Washington, Wayne, Westchester, Wyoming, Yates

DISCLAIMER: We will make every attempt to get your document Apostille or Legalized. However, if the document does not meet official requirements, we will give you the option of correcting the problem and resubmitting your document again. An additional service charge, document processing and/or mailing fees may apply.

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